Cleaning business software runs the office side of a cleaning company. It takes booking requests, schedules weekly, biweekly and monthly cleans, sends each cleaner their homes or buildings for the day with a checklist, invoices every visit and collects payment. For a residential maid service it replaces the phone tag and the paper schedule. For a commercial or janitorial company it keeps nightly contracts, keys and alarm notes, and monthly invoices in order.
This page covers what to look for in cleaning service software, how to price a house and an office with Canadian examples, what it costs, and where Contruva fits.
What does cleaning business software do?
Cleaning is different from most trades in one way: almost all the revenue is recurring. A single biweekly client is 26 visits a year. That means the software matters less for winning one job and more for keeping hundreds of visits on time, done the same way, and paid.
- Answer and book. Requests come in by phone, text, website chat and booking forms. Contruva’s AI receptionist answers calls 24/7, asks bedrooms, bathrooms, pets and frequency, and books a walk-through or first clean.
- Repeat the schedule. Weekly, biweekly, every four weeks or nightly, set once on the calendar.
- Standardize the clean. Room-by-room checklists in the crew app, with photos when something needs flagging.
- Invoice and get paid. One invoice after each visit for homes, or a recurring monthly or batch invoice for commercial accounts, with card payments and automatic reminders.
- Keep clients. Review requests after cleans and a newsletter that keeps you in front of past customers.
Cleaning business software with online booking
“Cleaning business software with online booking” is one of the most common searches, so here’s an honest answer on how Contruva handles it. Your Contruva website has chat and booking forms where a customer tells you the home size, frequency and preferred day. The request lands in your inbox, and you or the AI send a quote and confirm the slot. Contruva doesn’t have a self-booking portal that shows an instant price and drops the customer straight into your calendar. Many owners prefer it that way, because a three-bedroom with two dogs and a five-bedroom with a home gym aren’t the same clean, and an instant price is often the wrong price.
Put a price range on your booking form page, such as “biweekly cleans for most three-bedroom homes run $160 to $190.” It filters out bargain hunters before they fill in the form.
House cleaning software vs janitorial software
Residential and commercial cleaning run on different rhythms, and many companies do both. Here’s how the work differs and how Contruva handles each:
| House cleaning / maid service | Commercial / janitorial | |
|---|---|---|
| Typical frequency | Weekly, biweekly, every 4 weeks | Nightly or 2 to 5 nights a week |
| When it happens | Weekdays, while clients are at work | Evenings and weekends, after the building empties |
| How you price | Flat by bedrooms and bathrooms, or by hours | Monthly contract from square footage and visits |
| Key details | Pets, entry codes, products to avoid | Keys, alarm codes, washroom supplies, waste rooms |
| How you bill | Invoice after each visit | Recurring monthly or batch invoice |
| In Contruva | Recurring jobs, checklists, card payments | Recurring jobs, recurring and batch invoices, crew notes |
Commercial clients often ask for proof of insurance and, in Ontario, a WSIB clearance certificate before you start. Keep those documents on the customer record so you’re not hunting for them every renewal.
How to price cleaning jobs
A house. Most residential cleaners price a first deep clean higher than the regular visit, because the first one takes much longer. For a three-bedroom, two-bathroom home in the Greater Toronto Area:
| Line | Price (CAD) |
|---|---|
| First deep clean, 2 cleaners about 3.5 hours | $340 |
| Inside oven and fridge (add-on) | $70 |
| Biweekly clean after that, 2 cleaners about 2 hours | $175 per visit |
| Year one, biweekly | $410 + 25 × $175 = $4,785 |
An office. Commercial bids usually start from the hours a visit takes. Say a 3,000 sq ft dental office is cleaned three nights a week, and your crew finishes it in 1.5 hours. That’s about 13 visits a month (3 × 52 ÷ 12), or 19.5 hours. At a billed rate of $48 an hour that’s $936, plus $60 for washroom supplies, so about $996 a month before tax. Check your billed rate covers wages, payroll costs and supplies with the labour burden calculator and the contractor hourly rate calculator, and add tax with the HST calculator.
These are illustrations of the method, not market rates. Your city, your wages and how fast your team actually works will move the numbers.
Managing cleaners, keys and quality
Most cleaning companies grow by adding cleaners, which is exactly where per-user software gets expensive and where quality starts to slip. A few practical habits, all supported in Contruva:
Entry codes, pets, “no bleach on the quartz,” and where the vacuum lives, visible to whoever is assigned.
Cleaners clock in on the crew app, so time entries match the schedule.
Kitchen, bathrooms, bedrooms, floors. Nothing gets skipped because someone is new.
A broken vase or a stain that won’t lift gets a photo and a note before the client finds it.
The visit is marked done, the invoice goes out and a review request follows.
Give team leads view or edit access to the schedule and keep pricing and invoices to the owner with per-module permissions. Contruva isn’t payroll software, but cleaners’ time entries are there for you or your bookkeeper to run pay from. Cleaning products are also a workplace safety issue: in Canada, workers who handle hazardous products need WHMIS training. CCOHS explains WHMIS; check your province for the details.
How much does cleaning business software cost?
Contruva is $249.99 CAD a month on one plan with no per-user fees, so adding your sixth cleaner doesn’t raise the bill. The AI receptionist, website, quotes, recurring invoices, crew app and marketing are all included, with a 7-day free trial and no credit card. See pricing.
| Software | Listed price (checked November 2026) | Good to know |
|---|---|---|
| Contruva | $249.99 CAD/month | Everything included, no per-user fees, AI receptionist and website included |
| ZenMaid | From $19/month (Starter, up to 40 appointments) | Built for maid services; SMS charged separately; checklists start on Pro at $39/month |
| Jobber | From $29 USD/month (Core, 1 user, billed annually) | General home service tool; extra users $29 USD/month each |
What about free cleaning business software? Free scheduling apps and spreadsheets are fine for a solo cleaner with ten clients. They tend to fall short on recurring invoices, payment reminders and someone answering the phone, which is where a growing cleaning company loses hours every week.
How to choose the best cleaning business software
- Does it repeat weekly, biweekly and nightly cleans without re-entering them?
- Can each cleaner see their own day, the notes and a checklist on their phone?
- Can it bill homes per visit and commercial clients monthly or in a batch?
- Does someone answer the phone while you’re cleaning?
- Does the price go up with every cleaner you hire?
- Does it sync to QuickBooks or Xero, and bill in CAD with the right sales tax?
Why cleaning companies choose Contruva
Cleaning companies win on consistency and lose on admin. Contruva handles the admin: calls answered and booked, recurring cleans scheduled and invoiced, payments collected by card through Stripe with no extra Contruva fee, and a review request after every visit. Text Contruva AI “chase every unpaid invoice from last month” and it does it. If you add specialty services, see carpet cleaning software and window cleaning software. It’s the same app and the same price.