Lawn care software is the app a mowing and lawn maintenance company uses to sell season contracts, schedule recurring visits, track which lawns got cut, and bill every customer without a month-end paperwork marathon. The best lawn care software for a small business makes the repeat work automatic, so your time goes to adding lawns instead of chasing them.
Lawn care is a volume business. One lawn is $50. Two hundred lawns, cut 26 times, is a real company, but only if the scheduling and billing don’t eat you alive. If your work is mostly patios, walls and installs, our page on landscaping business software fits better.
What does lawn care software do?
Strip away the marketing and lawn care software does five jobs:
- Sells the season. Quotes and season agreements customers sign from their phone in March, so you know your book before the first cut.
- Repeats the work. Each lawn is set up once as a recurring job: weekly, every 10 days, or biweekly, from mid-April to the end of October.
- Tells the crew where to go. Each crew sees the day’s lawns, gate codes, dog warnings and notes in the crew app.
- Bills it. Recurring or batch invoices go out per visit or monthly, with card payments and automatic reminders.
- Keeps customers. Review requests after the first few cuts, and a heads-up to past customers when next season opens.
A good lawn care app also handles the extras that make the real money: spring and fall clean-ups, aeration, overseeding, top dressing and fertilizer programs. Those are one-off or multi-visit jobs, sold as add-ons to the mowing customers you already have.
Lawn care scheduling software: recurring visits and rain days
Lawn care scheduling software lives or dies on recurring work. In Contruva you create a recurring job once (say, “weekly cut, Tuesdays, April 15 to October 31”) and every visit lands on the calendar for the season. The crew app shows each mower’s list for the day, and crew members check off the lawn, add a photo if something’s wrong (a broken sprinkler head, a dead patch, a gate left open) and clock their time.
Rain is the real test. When Tuesday washes out, drag the day’s visits to Wednesday on the drag-and-drop calendar and the crews see the change in their app. Your calendar also syncs with Google and Outlook if that’s where you live.
Contruva doesn’t do route optimization or GPS tracking. Most small crews group lawns by neighbourhood and day, which recurring jobs handle well. If you’re running 1,000+ properties across many trucks and routing is your main problem, a dedicated routing tool may suit you better.
How to price lawn care (and bill it)
Most lawn care companies price per cut based on lot size and time on site, then decide how to bill it. Here’s a worked example for a typical suburban lot with a 5,000 sq ft lawn in Ontario:
- Two-person crew, 22 minutes on site, 8 minutes driving between stops = 1 crew-hour for every 2 lawns.
- Burdened crew cost of $36/hour each = $72 per crew-hour, or $36 per lawn.
- Add fuel, equipment wear and overhead at about $6 a lawn = $42 cost.
- Price at $50 a cut for a 16% margin per visit, before HST. Work out your own crew rate with the contractor hourly rate calculator.
Now the billing choice. Same lawn, same 26 weekly cuts, three ways to bill it:
| Billing model | What the customer pays | Good for | Watch out for |
|---|---|---|---|
| Per cut | $50 after each visit | Customers who want to pay as they go | 26 invoices per lawn; rainy months bill less |
| Flat monthly | $185.71 a month for 7 months ($1,300 total) | Steady cash flow for you, predictable bills for them | Explain how skipped weeks are handled |
| Prepaid season | $1,235 up front (5% off) | Cash in April when equipment bills land | Refund terms if they move mid-season |
Contruva handles all three: per-visit invoices from the recurring job, recurring monthly invoices, or a single season invoice with a deposit. For per-cut customers, batch invoicing bills a whole week or month of visits in one go, with card payments through Stripe and automatic reminders for the ones who forget. More on that in how to get paid faster.
Fertilizer programs, aeration and clean-ups
Add-on services are where lawn care margins grow. A common setup is a five-round fertilizer program (early spring, late spring, summer, early fall, late fall) at around $65 a round, core aeration in fall, and spring and fall clean-ups. Each one is a recurring or one-off job in Contruva with its own checklist, so the tech knows what product to apply and what to note.
A word on rules. In Ontario, the cosmetic pesticide ban under Ontario Regulation 63/09 limits weed control on lawns to products on the province’s allowable list, and applying pesticides for hire generally requires a licence. Other provinces have their own rules, so check your province before you sell weed control. Fertilizer alone is usually simpler. Contruva doesn’t keep regulated application records for you, but your techs can log product and rate in the job notes and photos.
The lawn care year in software
Send last year’s customers their new season agreement. Run spring ads. Contruva AI can text past customers for you.
Spring clean-ups fill the first weeks, then recurring cuts start mid-month.
Weekly cuts, fertilizer rounds, and upsells like overseeding.
Growth slows in a dry summer. Flat monthly billing keeps cash steady when cuts skip.
Highest-margin add-ons of the year. Last cuts, final invoices and review requests.
Many lawn companies switch to snow removal to keep crews working.
How much does lawn care software cost? (And is free lawn care software worth it?)
Free lawn care software exists, and for a solo operator with 20 lawns it can be enough. The cost shows up elsewhere: missed calls while you’re on the mower, quotes that never get a follow-up, and invoices you send at 10 p.m. Paid tools differ mostly in how they charge.
| Option | Price | Notes |
|---|---|---|
| Contruva Pro | $249.99 CAD/month | One plan, everything included, no per-seat pricing |
| Jobber | From $49 USD/month (Core, 1 user, monthly) up to $699 USD/month (Plus, 15 users), checked November 2026 | Plan and user count set the price; extra users $29 USD/month on Connect, Grow and Plus |
| Free lawn care apps | $0 for basic plans | Scheduling and invoicing basics; paid upgrades for more |
| Spreadsheet + paper | $0 | Works until about 30 lawns |
Contruva costs more than a free app and less than hiring someone to answer the phone. That flat $249.99 includes the AI receptionist that answers every call in your business name and books estimates, a website, the one inbox for calls, texts, email and social messages, and marketing tools. Full details are on the pricing page.
How to choose the best lawn care software
Test it with one real week of your route. Look for:
- Recurring jobs you set once per season, not once per week.
- An easy way to move a rained-out day.
- Batch or recurring invoices, and card payments customers actually use.
- Season agreements customers sign online.
- A crew app your mower operators will open without complaining.
- A lawn care CRM that keeps gate codes, dog notes and service history on each property.
- QuickBooks or Xero sync for your bookkeeper.
Switch in winter if you can. Import customers, set up next season’s recurring jobs, and send renewals from the new system.
Why lawn care companies choose Contruva
Contruva is lawn care software built in Canada for owners who are on the mower half the day. Calls get answered while you cut. Season agreements get signed before April. Every cut is scheduled and billed. And when you want to grow, Contruva AI can post your before-and-after photos, run spring ads and ask happy customers for Google reviews. One plan, $249.99 CAD a month, 7-day free trial, no credit card.